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Town of Newmarket Receives Two Awards for e-Bidding System

June 23, 2015   (0 Comments)
Posted by: Alison Hermansen
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This June, the Town of Newmarket's Procurement Services department received two awards for their Bids and Tenders E-Bidding system: the E. A. Danby award and the MISA award. The E.A. Danby award is in recognition of outstanding achievement in improving performance through innovative practices in the category of Municipal Administration by a municipality with a population of 20,000 or more and the MISA award recognizes excellence in municipal system bids and e-tenders with electronic tendering systems, acknowledging the Town's recent switch to an e-bidding system.

"Congratulations to the Town's Procurement Services department on achieving excellence for their e-bidding and e-tender systems," says Mayor Tony Van Bynen. "Newmarket is one of the first municipalities in Ontario to implement the e-bidding system, and these awards show how the Town is constantly working to make Newmarket even better through its vision of being well beyond the ordinary not only for residents, but for businesses as well."

The Town of Newmarket implemented the Bids and Tender's E-Bidding system in September 2014. The Town of Newmarket moved to e-bidding to improve the overall satisfaction with the bidding system process. Since the launch, Newmarket has received 100 per cent compliant bids. Surveys of our Bidders are conducted following the bid closings, which have indicated a high level of satisfaction with the E-Bidding System and appreciation for the ability to submit electronically.

Over a period of 18 months, the Town of Newmarket's Procurement Services department worked with process stakeholders to research and develop an innovative e-bidding system that provides efficiencies to all parties involved.

"The Town of Newmarket's new e-bidding system has many benefits not only to the bidder but also to the Procurement staff, the Town of Newmarket and to the public," says Anita Moore, Commissioner of Corporate Services. "This process is more environmentally friendly and efficient as it improves the way in which the organization purchases products and services to support and improve the Town."

Bid opportunities are posted at http://bids.newmarket.ca. Bidders can create an account free of charge which permits the bidder to register for a bid opportunity (there may be a document fee applicable to some bid opportunities). Some features that are available include: email notifications of new bid opportunities, free preview of bid documents prior to purchasing, opportunity to view results, and much more.

For more information on the Town of Newmarket's Procurement services, visit the website or call the Town at 905-895-5193.

Background:

Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) - E. A. Danby Award

This award is presented annually to a municipality that demonstrates, through a specific initiative, a willingness to employ innovative techniques and is able to demonstrate the tangible results of those efforts as they impact on the efficiency and effectiveness of the municipal corporation. The award: recognizes and acknowledges significant performance improvement made by municipalities through the use of innovative management activities or practices; enhances the municipality's image as an attractive community in which to live and work; and provides an opportunity for the municipality's residents to appreciate the work that is being done on their behalf.

Municipal Information Systems Association of Canada - MISA Award

The MISA Ontario Awards serve as a platform to recognize individual information technology leaders and municipal and associate member for milestones of progress in the IT professionals and municipal industries. The judging panel is comprised of representatives from various municipalities who select award recipients from all of the nominations received. The Excellence in Municipal Systems awards are granted based on the following criteria: a municipality and one or more individuals within the municipality who have successfully undertaken a significant initiative or set a new standard that other municipalities may follow; advancing a municipality's strategic objectives using information technology; demonstrated improvement in service delivery to clients, citizens or businesses; and high level of collaboration between IT and other City departments as shown for example in a joint submission between IT and client business unit.