Coundown! The Housing Collaborative Initiative Working Group to Issue RFP
October 25, 2013
Posted by: Alison Hermansen
Administering the social-housing projects of eight Ontario municipalities
is about to get a whole lot easier, as a Housing Collaborative Initiative group
finalizes its RFP for the development of new software.
The Housing Collaborative Initiative Working Group expects to
release its RFP by the end of 2013. Eight
municipalities are involved: the cities of Windsor, Chatham-Kent, Hamilton, London and Ottawa
along with the regions of Waterloo, York and Halton. The
RFP will be issued by the Region of Waterloo on behalf of the group. Four potential vendors were successful in the
Pre-Qualification process and will be invited to respond to the RFP.
aims to choose a vendor by late spring 2014.
The software application will consist of 12 modules. Some of the tombstone foundational modules
are expected to be ready within the first year, with more complex modules
following in the second year.
also invites other municipalities to join the Initiative. Presentations have already been made to
several service-manager groups in Ontario. The software application is flexible
and scaled for municipalities of all sizes, as is the cost sharing for
development. If interested, please
contact co-chair Josh Browne,
manager, Social Housing Administration, City of London, at firstname.lastname@example.org.
The next big
hurdle for the RFP is fulfilling the numerous IT, legal and purchasing bylaw
requirements, says co-chair Melissa Osborne, project manager and senior manager
asset planning, City of Windsor. "This is a significant
challenge when you’re dealing with eight different organizations and their
requirements,” she explains. "However,
our spirit of collaboration and compromise helps us since we all have the same
goal in mind – to deliver an RFP that reflects our respective needs and will
lead to the selection of a vendor who can deliver our solution.” The eight municipalities have already secured
funding approval for their respective contributions.
Collaborative Initiative Working Group has
moved with record speed since its establishment in 2011, when the eight municipalities,
which had previously been working independently, decided to work together. Their aim was to reduce the development costs
– well in excess of what any of the municipalities involved could afford – and
create software to manage and track the millions of dollars downloaded from the
Ministry’s Social Housing program 12 years ago. Following
two years of face-to-face meetings and the completion of a Pre-Qualification,
the RFP is on its way.