MISA Ontario - Code of Conduct

Code of Conduct

MISA Ontario Code of Conduct

MISA Ontario is dedicated to maintaining an environment that respects and supports the dignity of all attendees, employees, exhibitors, speakers, sponsors, volunteers, and other participants at its hosted events.  All participants have the right to an environment free from harassment and bullying, and MISA Ontario is committed to proactively creating an environment where individual differences are welcomed and valued.  The purpose of the Code of Conduct is to foster positive working relationships, manage conflict and to promptly and effectively respond to concerns and alleged violations of the Code.

Harassment is any conduct that is:

  • Unwelcome and ought reasonably to be known to be unwelcome;
  • Based on any of the prohibited grounds listed below; or
  • Detrimental and affects the work environment or leads to adverse workplace consequences for the person being harassed.

Bullying is inappropriate conduct or comments by a person towards another that the person knew or reasonably ought to have known would cause that a person to be humiliated or intimidated, but excludes any reasonable action taken by an employer, supervisor, or board member relating to the management and direction of workers and volunteers.

Harassment and bullying are outlined in the Occupational Health and Safety Act.  The prohibited grounds of discrimination referred to above are set out and defined in Ontario’s Human Rights Code, specifically, including race, colour, ancestry, place of origin, political belief, religion, marital status, family status, physical disability, mental disability, sex, sexual orientation, age and criminal or summary conviction offence.

Harassment in the workplace is a form of discrimination, and is covered by Ontario’s Human Rights Code.

Harassment prohibited by this policy includes sexual harassment, along with harassment on the basis of any of the other prohibited grounds. 

Examples of harassment can include, but are not limited to, the following behaviours:

  • Unwelcome remarks, jokes, nicknames, slurs, innuendo or taunting related to any of the prohibited grounds;
  • Unwelcome, inappropriate email or Internet use related to a prohibited ground;
  • Unwelcome, inappropriate comments about a person’s perceived sexual attractiveness or unattractiveness;
  • Unwelcome, inappropriate posters, cartoons, pinups, electronic images or other similar materials related to a prohibited ground; and,
  • Unwelcome romantic or sexual advances.

Retaliation

Retaliation is also a form of discrimination.  Retaliation damages the workplace by intimidating and silencing individuals from speaking up about harassment.  No person shall be subjected to retaliation or reprisal for having sought assistance related to harassment, or for having made a harassment complaint or for having participated in the resolution of a harassment complaint.

Enforcement

An individual who believes that he or she is being harassed or bullied under this policy may:

  • If comfortable doing so, inform the other individual that their conduct is unwelcome and request that the offensive behaviour stop; and,
  • If the situation is not resolved, or the individual does not wish to speak directly to the other individual, he or she may discuss their complaint with any member of the MISA Ontario board of directors or Executive Director.

Any party asked to stop any harassing or bullying behavior are expected to comply immediately.

Partner members in exposition halls, vendor booths, sponsorship, speaking engagements, or any MISA Ontario activities are also subject to the code of conduct policy. In particular, exhibitors should not use sexualized images, activities, or other material.  Booth staff (including volunteers) should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment.

If a party engages in harassing or bullying behaviour, MISA Ontario retains the right to take any actions to keep the event a welcoming environment for all participants. This includes warning the offender or expulsion from the event.

MISA Ontario may take action to redress anything designed to, or with the clear impact of, disrupting the event or making the environment hostile for any participants.

We expect participants to follow these rules at all event venues and event-related social activities.

Reporting

If someone is made to feel unsafe or unwelcome, please report it as soon as possible to any member of the MISA Ontario Board of Directors or Executive Director.  Board of directors can be identified by special badges.  A current list of the Directors can be found online here: https://www.misa-asim.ca/page/CA_Board_Directors#MISA%20Ontario  A report may be made either personally or anonymously.

Anonymous Report

An anonymous report may be reported here:https://www.misa-asim.ca/page/ON_Conduct_Form

We can not follow up an anonymous report directly, but we will fully investigate it and take whatever action is necessary to prevent a recurrence.

Personal Report

A personal report may be made by email at president@misa.on.ca or executivedirector@misa.on.ca. Contact may be made with a member of the MISA Ontario Board of Directors (see Reporting section) or Executive Director.

When taking a personal report, MISA Ontario will ensure that the party is made to feel safe and the conversation cannot be overheard. That may involve other board members to ensure the report is managed properly. Once in a private location, the recipient of unwelcome behaviour will be asked about what happened. This can be upsetting, but we will handle it as respectfully as possible, and another individual may be present to serve as support. There will be no need to confront anyone and the name(s) of individuals reporting will remain anonymous.

MISA Ontario will also contact hotel/venue security, local law enforcement, local support services, provide escorts as required, or otherwise assist the party to feel safe for the duration of the event.